This privacy notice provides you with details of how we collect and process your personal data through your use of our Excel Add-in which is downloaded from our website www.spreadsheetmtd.co.uk. This includes information you provide when you register your details to download and use the Excel Add-in.
By providing us with your information, you warrant to us that you are over 13 years of age.
MTA Software Solutions Ltd is the data controller and we are responsible for your data (referred to as “we”, “us” or “our” in this privacy notice).
The data we collect about you
- Identity Data may include your first name, last name, username, title
- Contact Data may include your billing address, business address, email address and telephone numbers
- Transaction Data may include details about payments between us and other details of subscriptions made by you.
- Technical Data may include your login data, time zone setting and location, operating system and platform and other technology on the devices you use to access this site.
How we collect your personal data
- Where we need to for performance of the contract between us.
- Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
- Where we need to comply with a legal or regulatory obligation.
Purposes for processing your personal data
Set out below is a description of the ways we intend to use your personal data and the legal grounds on which we will process such data. We have also explained what our legitimate interests are where relevant.
We may process your personal data for more than one lawful ground, depending on the specific purpose for which we are using your data. Please email us at firstname.lastname@example.org if you need details about the specific legal ground we are relying upon to process your personal data.
Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to find out more about how the processing for the new purpose is compatible with the original purpose, please email us at email@example.com
If we need to use your personal data for a purpose unrelated to the purpose for which we collected the data, we will notify you and we will explain the legal ground of processing.
We may process your personal data without your knowledge or consent where this is required or permitted by law.
Countries outside of the European Economic Area (EEA) do not always offer the same levels of protection to your personal data, so European law has prohibited transfers of personal data outside of the EEA unless the transfer meets certain criteria. International software companies like for example, Google, Microsoft, XERO, Dropbox, are based outside the European Economic Area (EEA) so their storing of your personal data will involve a transfer of data outside the EEA.
Whenever we store your personal data out of the EEA, we do our best to ensure a similar degree of security of data by ensuring at least one of the following safeguards is implemented as specified by GDPR to meet the allowed criteria:
- We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission; or
- Where we use providers based in the United States, we may transfer data to them if they are part of the EU-US Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US.
Please email us at firstname.lastname@example.org if you would like further information on the specific mechanism used by us if we ever transfer your personal data out of the EEA.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, and other third parties who have a business need to know such data. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
Your legal rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to:
- Request access to your personal data,
- Request correction of your personal data
- Request erasure of your personal data
- Request restriction of processing your personal data
- Request transfer of your personal data
- Right to withdraw consent.
If you wish to exercise any of the rights set out above, please email us at email@example.com
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
The website www.spreadsheetmtd.co.uk contains a link to an Excel Add-in that is used for VAT operational purposes and relevant links only, such as to HMRC.
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If you are not happy with any aspect of how we collect and use your data, you have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues ( www.ico.org.uk ). We should be grateful if you would contact us first if you do have a complaint so that we can try to resolve it for you.